Vanilla Dreamz is a full-service Special Event company that provides consulting and design services for the most discriminating clientele. This includes grand openings, birthday celebrations, corporate meetings, gala dinners, and award ceremonies, weddings and more. Our design experts work as a team to determine the goals and needs of our clients while working within the budget provided. Vanilla Dreamz goal is to formulate a cohesive blend of décor, fantastic food, and entertainment that is sure to take your guests on an exciting journey. We are hands on from start to finish bringing your vision to life. Vanilla Dreamz conveys a unique blend of creativity and expertise to every event. Prior to planning to host your next event, contact our staff and we will steer you in the right direction.  Contact One of Our Specialist Today! Information On Vanilla Dreamz Events Department Suggested Event Planning Timeline 3 Months Ahead   Determine the objective of the meeting and develop the program and budget.  Book meeting site and support services. (Check calendar of local events to avoid conflicting or inappropriate dates.)   Send letters of agreement to hotel and suppliers.   Set up master account for your meeting charges with the hotel (authorize who can sign charges).   Invite speakers and inform them about your attendees and the facilities of the hotel, including audiovisual capabilities.   Notify attendees.   Make travel arrangements. AT LEAST 5 WEEKS BEFORE YOUR MEETING   Confirm menus, room setups and supplies in writing with your event manager.   Monitor speakers’ presentation development and offer assistance in reproducing any handouts.   Order signs and printed materials.   Mail attendees the agendas, suggested dress and other instructions.   Order gifts and amenities. Arrange deliveries of gifts (and meeting registration materials) with your hotel